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planon IWMS

planon IWMS

Planon IWMS
－ Integrated Workplace Management System

Planon is a cloud-based service that facilitates building and facility maintenance operations. In addition to maintenance tasks, it offers comprehensive support for real estate management, workplace management, and energy management. Users can also verify equipment installation locations using BIM or CAD. FM System has partnered with Planon and operates as its authorized distributor in Japan.



Planon IWMS - Integrated Workplace Management System

Building & Asset Maintenance Management (AMM) with Planon

By registering the initial start date and cycle, it is possible to plan inspections and repair work. Selection from a master list is also available, allowing users to estimate work costs.



Maintenance Plan

By registering the initial start date and cycle, it is possible to plan inspections and repair work. Selection from a master list is also available, allowing users to estimate work costs.

Planon Maintenance Plan

Work Management

Planon enables the management of actual work progress from maintenance planning. Work assignments are notified to on-site workers via the mobile app, and task completion notifications are sent to relevant stakeholders. Additionally, estimates and completion reports for clients and subcontractors can be also managed.

Planon Work Management

On-Site Management

By using the mobile app, on-site workers can register task approvals, start and completion statuses, and other information, which is then shared with the office (backyard team). Defect reports, including photos, can also be shared in real-time.

Planon On-Site Management

Resource Management

Planon allows resource management for workers based on maintenance schedules. Work assignments can be made while monitoring work progress and availability of workers. Planning can be managed based on various criteria, including organizational units and skill levels of workers.

Planon Resource Management

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We provide total support from
information aggregation, analysis, operational management,
and optimization to report generation related to
management of real estate portfolios.

Various challenges faced by companies

Low employee productivity, low cost-effectiveness, no BCP,
compliance issues, negative impact on employee and customer satisfaction...
PlanonIWMS
Challenge in decision-making
  • Lack of consistency
  • In consistent data quality
  • Vague management rules
PlanonIWMS
Challenge in work
process
  • Hard to grasp the whole
    picture of the process
  • Lack of communication
  • Workflow is not visualized
PlanonIWMS
Challenges in strategic
planning & coordination
  • Unclear criteria
  • Lack of flexibility
  • Difficult to expand

Benefits of IWMS

Planon IWMS Benefits of IWMS
  • Rationalization of operational systems
    • Integrated multiple property management systems to reduce licensing costs.

  • Improved employee productivity
    • Improved operational efficiency and reduced costs by automating work arrangements.

  • Operational cost reduction
    • Rational workspace design and implementation of energy conservation measures.

Planon IWMS Features

  • Functional configuration without coding
    • The functional configuration is modularized, so you can select from a wide variety of standard data models and use them according to your business process without complex code setting. You can expand the use of the system as you verify the effectiveness.

  • Reduction of maintenance and operating costs
    • Integrated management of building asset operations through Planon IWMS is expected to reduce costs through more efficient contract management of maintenance and management costs.

  • Improvement of space utilization
    • Room occupancy rates can be measured and analyzed to understand space usage and effectively improve the occupancy rates of facilities, offices, meeting rooms, and office space in the workplace.

  • Improvement of corporate reputation
    • By utilizing the abundant operational models accumulated for over 40 years and by centrally managing building operation and maintenance, you can build your own standard model.Improvement of corporate image can be achieved through improved expertise.

  • Data transparency
    • Standardization of business processes will make operations more transparent, by accurately grasping the area to be cleaned, lease contract deadlines, and maintenance schedules.

  • Adherence of Compliance
    • Planon IWMS implements standardized mechanism for adhering to the compliance, strongly supporting business continuity from all regulations, including the necessary functions and documentation for operational management.

Packages for the Japanese market

“Principal Space User”
Package
PlanonIWMS 自社ファシリティ管理者 プリンシパル･スペースユーザーパッケージ
  • Property Management
  • Flexible Workplace Management
  • Allocation Management
  • Medium-to-long-term Internal
  • Investment Management
“BM Provider”
Package
PlanonIWMS ビル管理会社 BMプロバイダーパッケージ
  • Facility Equipment Maintenance
  • Cleaning Management
  • Inspection Reporting Management
  • Construction Progress & Failure
  • Analysis Management

Configurations available upon request
For more information, please contact us.

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System configuration

Planon IWMS － Integrated Workplace Management System has four domain configurations: Real Estate Management, Space & Workplace Services Management, Asset & Maintenance Management, and Energy & Sustainability Management.


Planon IWMS
－ Integrated Workplace Management System

Real Estate Management

Real Estate
Management


Space & Workplace Services Management

Space & Workplace
Services Management


Asset & Maintenance Management

Asset & Maintenance
Management


Energy & Sustainability Management

Energy&Sustainability
Management

Real Estate Management

PlanonIWMS Real Estate Management
  • Able to analyze and compare real estate KPIs from single to multiple buildings with a dashboard.
  • Able to integrate and manage information related to lease contracts, and understand and analyze related costs to effectively manage the financial management of facility operations.
  • Able to register and manage the expected future occupancy status, and score, analyze, and confirm the status of planned contract plans on the dashboard.

Space & Workplace Services Management

PlanonIWMS スペース&ワークプレイスサービス管理
  • Able to identify target facilities that can be expected to increase asset value in the future. Able to manage contract expiration dates and maintenance contracts for target facilities.
  • Able to make reservation of the room and equipment, as well as cleaning and catering arrangements through a dedicated app for the building users.
  • Able to accept failures, arrange for subcontractors, manage operations to analyze progress and failures until construction is completed, and report failures

Asset & Maintenance Management

PlanonIWMS アセット&メンテナンス理
  • Able to monitor the location, condition, as well as maintenance and update situation of the building and facilities equipment, check work orders, report problems, and report work on mobile terminals.
  • Able to manage the use contract status of facilities by sharing with building management companies, maintenance personnel, and users.
  • Able to perform maintenance planning and reporting by selecting relevant items from a standard data model to build a facility database.

Energy & Sustainability Management

PlanonIWMS エネルギー&サステナビリティ管理
  • Able to collect and analyze the data related to facility usage on the dashboard.
  • Able to build integrated information needed to create portfolios by collecting the data related to energy usage in managed buildings.
  • Able to monitor CO2 consumption, emissions, and costs.

We can also offer other proposal
besides the packages for Japan Market.

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